Roles and Responsibilities

The administration of sponsored programs at jmcomic漫画, Northridge is organized according to the 'Parallel Structure Model'.

Pre-Award and selected post award issues (such as no cost-extensions) are handled by the Pre-Award office.

Post-Award issues are handled on the auxiliary side by The University Corporation (TUC).

The following parties are involved with the post-award administration of sponsored programs:

  • Principal Investigator (PI)
  • Pre-Award office, jmcomic漫画N
  • Post-Award office, The University Corporation (TUC)
  • Dean's Offices of the Colleges

The segregation of duties and responsibilities are as follows:

1. Principal Investigator (PI)

Pre- and Post-Award Activities

  • General management and execution of the sponsored project
    • Initiate reimbursement requests and purchase orders
    • Submission of new hire forms and approving payroll
    • Monthly review of all charges through reports provided by TUC
    • Prepare and submit rebudgeting and cost transfer requests
    • Resolution of overdraft expenses if it happens
    • Request no cost extension (NCE) if needed
    • Preparation of carryover request if needed
  • Final review of expenditures with Post-Award Analyst/Liaison
  • Ensuring cost matching and submittal of cost matching reports
    • Submission of cost share supporting documentation on a quarterly basis if applicable
  • Submittal of technical / progress reports to TUC and granting agency

2. Research of Sponsored Programs, Pre-Award Office

Pre-Award Activities

  • Assistance w/ identification of funding sources
  • Assistance w/ development of project budget
  • Assistance w/ development of proposal
  • Proposal Submission
  • Negotiation with grantor

Post-Award Activities

  • Award notification
  • Request no cost extension and amendments to the granting agency
  • Liaison between university and grantor regarding amendments in existing awards
  • Finalize agreements with subrecipients
  • IRB/IACUC responsibilities
  • Research misconduct

3. The University Corporation (TUC)

Post-Award Activities

Project Accounting /Compliance

  • Approval of project related hiring
  • Approval & processing of project related expenditures (Purchase Orders, Check Requests, Timesheets, Salary Payment Authorizations, Faculty Release Time Reimbursement, Independent Contractor, etc.)
  • Process budget revision and cost transfer requests from PIs
  • Project accounting / budget monitoring
  • Ensuring compliance with finance related grant regulations
  • Maintaining financial records
  • Invoicing the grantor / Processing of receipts/Following up of outstanding invoices and receivables from granting agencies
  • Preparation and submittal of financial reports to grantor
  • Distribution of financial reports to Principal Investigators & Managers of Academic Resources
  • Single Audit / Special Audits
  • Subrecipient Monitoring
  • Effort Reporting
  • Asset Management and Tagging
  • Final review of expenditures with PI
  • Obtaining necessary insurance coverage

Payroll

  • Payroll Processing
  • Vacation/absence time monitoring

Human Resources

  • Hiring, change of status and termination of project staff
  • Benefits (Health, Dental, Retirement, Insurances)

4. Dean's Office

Pre- and Post-Award Activities

  • General assistance
  • Assist with cost match reporting
  • Submission of faculty release time per semester