Chargebacks

Applicability

Campus Chargebacks are project expenses for activities conducted by a jmcomic漫画N department. The activities are ordered to the "chargeback function" on the jmcomic漫画N portal and invoiced through the jmcomic漫画N Accounts Payable Department.

Examples can be:

  • Copies, Printing, Office Supplies etc. provided by 'Quickcopies'
  • Parking Permits provided by the jmcomic漫画N Public Safety
  • Postage provided by the Postal Dept.
  • Maintenance work provided by PPM
  • LiveScan Fingerprinting
  • Facilities Planning
  • Information Technology Resources
  • etc...

Procedure

Campus activities are ordered, processed and charged through the jmcomic漫画N PeopleSoft 'Chargeback' function.

Responsible Tasks
1 Principal Investigator Initiate Ordering Process
  1. Go to the responsible administrator in your jmcomic漫画N Department with access to the PeopleSoft "Chargeback Function"
  2. Provide the administrator with all information required for the Ordering Process, including:
    • Type of Service
    • Chargeback Provider (jmcomic漫画N Department providing the service)
    • Quantity
    • Date of Performance (if applicable)
    • TUC-Account Code (Project ID
      (4xxx xxxx) / Account # / 24200 / S4000 )
2 Departmental Administrator (jmcomic漫画N)

Submit Online Order

  1. Go to web site: , login at the "jmcomic漫画N Portal"
  2. Submit the order online
  3. Print a paper copy of the 'Chargeback Order'
  4. Provide the paper copy of the 'Chargeback Order' to the Principal Investigator
3 Principal Investigator

Confirm Order

  1. Sign the paper copy of the 'Chargeback Order'
  2. Send the signed paper copy of the 'Chargeback Order' to:

The University Corporation
Accounting Dept. (Purchase Orders), aptuc@csun.edu - MD 8309

Or have it personally delivered to:

The University Corporation
Accounting Dept. (Purchase Orders)
Sierra Center , 3rd floor
4 Departmental Approver (jmcomic漫画N)

Approve Online Order

  1. Approve the order online
5 TUC - Accounts Payable (Purchase Orders)
  1. 1. Review the paper copy of the 'Chargeback Order' for completeness & correctness
  2. 2. Forward the paper copy of the 'Chargeback Order' to the TUC-Sponsored Programs Dept.
6 TUC-Sponsored Programs Dept.
  1. 1. Conduct budget check and approve form
  2. 2. Forward the paper copy of the 'Chargeback Order' to TUC-Accounting (Purchase Orders)
7 TUC - Accounts Payable (Purchase Orders)
  1. Issue a 'TUC Purchase Order Number'
  2. Approve the Chargeback Order in jmcomic漫画N PeopleSoft
  3. Encumber the Order in TUC PeopleSoft
  4. File the papercopy of the 'Chargeback Order'
8 jmcomic漫画N - Chargeback Provider
  1. Provide goods & services
  2. Notify jmcomic漫画N- Accounting - Accounts Receivable (AR)
9 jmcomic漫画N Accounting - Accounts Receivable (AR)
  1. Invoice The University Corporation
10 TUC - Accounts Payable (Purchase Orders)
  1. Review invoice for correctness
  2. Send invoice to Principal Investigator (via TUC check request)
11 Principal Investigator
  1. Review invoice for correctness
  2. Sign invoice or approve invoice through TUC check request on OnBase.
  3. Send signed invoice to:

    The University Corporation
    Accounting Dept. (Purchase Orders) - MD 8309

    Or have it personally delivered to:

    The University Corporation
    Accounting Dept. (Purchase Orders)
    Sierra Center , 3rd floor
12 TUC - Accounts Payable (Purchase Orders)
  1. Pay invoice
  2. Disencumber and Charge Project Expense in TUC PeopleSoft
  3. File Invoice