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DIRECT PAY PROCESS:

• Allows departments to submit invoices directly to Accounts Payable without requiring a requisition/purchase order for specific transactions.
• Specific transactions are identified by Accounts Payable that can be paid via Direct Pay. The identification of low dollar value/no ‘added value’ transactions eligible for Direct Pay will be determined by Purchasing & Contract Administration.
• Departments can use the P-Card or Petty CashÌý(limited to $50.00)Ìýfor some of the specific transactions as an alternative. Please review theÌýP-Card Program ManualÌý´Ç°ùÌýÌýfor further information.
• The transactions list approved to be paid via Direct Pay are located on the lists below:
  • All Departments
  • Department Specific

DIRECT PAY TRANSACTION PROCESS:

• For Direct Pay transactions, contact the vendor directly to request the goods or services.
• Instruct the vendor to submit the invoice to the ordering Department’s attention at the University's address.
• ´¡ÌýÌýis requiredÌýto process Direct Pay payment to the payee.
• Contact Accounts Payable at acctpay@csun.edu. to inquire if a Vendor Data Record form is on file.

PROCEDURE FOR PROCESSING PAYMENTS:

• NEVER pay invoices with a personal credit card. Pay via Direct PayÌýORÌýuse a P-CardÌýORÌýPetty Cash.
• All invoices submitted for Direct PayÌýmustÌýhave a Direct Pay stamp or label on the invoice. See sample below:

Ìý

(Contact Accounts Payable at acctpay@csun.edu for the label template)

• The Financial Approver’s signatureÌýis required.
• InvoicesÌýmustÌýbe original.
• InvoicesÌýmustÌýhave line item detail/description of the goods/services.
• Packing slips or invoices marked Duplicate areÌýNOTÌýaccepted.
• A receipt or credit card sales draft with no description or line item details areÌýNOTÌýaccepted.
• If a department is unable to obtain the original invoice, contactÌýAccounts PayableÌýat acctpay@csun.edu.